Compliance Tracking and TTP Reporting Without the Spreadsheet
Compliance Tracking and TTP Reporting Without the Spreadsheet
Compliance is not a binder you assemble when an auditor calls. Verveware tracks every certification, license, background check, and training item against its own renewal schedule, and exports IDOA TTP data in the format the portal actually accepts.
Compliance is not a binder you assemble when an auditor calls. Verveware tracks every certification, license, background check, and training item against its own renewal schedule, and exports IDOA TTP data in the format the portal actually accepts.
the problem
The Compliance Problems That Show Up During an Audit
Nobody fails an audit because they refused to track something. They fail because the tracking lived in a spreadsheet that stopped being updated in March.
Expirations Nobody Watched
A CPR certification lapses, the caregiver keeps working, and every visit in between becomes a finding you cannot undo.
Expirations Nobody Watched
A CPR certification lapses, the caregiver keeps working, and every visit in between becomes a finding you cannot undo.
Expirations Nobody Watched
A CPR certification lapses, the caregiver keeps working, and every visit in between becomes a finding you cannot undo.
Requirements That Depend on Context
A caregiver who provides transportation needs a driver's license on file. A caregiver with a family client needs a different set entirely. Static checklists miss both.
Requirements That Depend on Context
A caregiver who provides transportation needs a driver's license on file. A caregiver with a family client needs a different set entirely. Static checklists miss both.
Requirements That Depend on Context
A caregiver who provides transportation needs a driver's license on file. A caregiver with a family client needs a different set entirely. Static checklists miss both.
TTP Data Rebuilt by Hand
Assembling hire dates, SSNs, and contract numbers into the IDOA spreadsheet every month is hours of work that produces the same file each time.
TTP Data Rebuilt by Hand
Assembling hire dates, SSNs, and contract numbers into the IDOA spreadsheet every month is hours of work that produces the same file each time.
TTP Data Rebuilt by Hand
Assembling hire dates, SSNs, and contract numbers into the IDOA spreadsheet every month is hours of work that produces the same file each time.
features
Compliance That Maintains Itself
Mandatory Compliance
Required of every caregiver or client
Mandatory Compliance
Required of every caregiver or client
Optional Compliance
Applied selectively by role
Optional Compliance
Applied selectively by role
Child Compliance Triggers
Auto-added when a condition is met
Child Compliance Triggers
Auto-added when a condition is met
Recurring Renewals
Daily, monthly, yearly, or manual
Recurring Renewals
Daily, monthly, yearly, or manual
Renewal History
Prior records preserved and viewable
Renewal History
Prior records preserved and viewable
Attachment Requirements
Mandatory, optional, or none
Attachment Requirements
Mandatory, optional, or none
Document Type Mapping
Right certificate on the right item
Document Type Mapping
Right certificate on the right item
Auto Case Note Generation
Status changes documented
Auto Case Note Generation
Status changes documented
TTP Initial Hire Report
IDOA portal import format
TTP Initial Hire Report
IDOA portal import format
Contract Number Mapping
Set at the location level
Contract Number Mapping
Set at the location level
Client and User Compliance
Not just caregivers
Client and User Compliance
Not just caregivers
Document Manager
Central file store per record
Document Manager
Central file store per record
HOW IT WORKS
Running the IDOA TTP Report
Verveware makes agencies Training Tracking Portal compliant with IDOA by exporting caregiver data in the exact format the portal imports.
01
Add contract numbers to locations
If your organization runs multiple locations or contracts, set the contract number once on the location rather than on every caregiver profile.
01
Add contract numbers to locations
If your organization runs multiple locations or contracts, set the contract number once on the location rather than on every caregiver profile.
02
Map the background check item
Under Companies, select the compliance item that represents the employee yearly background check so TTP pulls the right record.
02
Map the background check item
Under Companies, select the compliance item that represents the employee yearly background check so TTP pulls the right record.
03
Complete TTP details on caregiver profiles
The caregiver profile carries TTP-specific fields. Location contract numbers flow down automatically unless a caregiver's differs.
03
Complete TTP details on caregiver profiles
The caregiver profile carries TTP-specific fields. Location contract numbers flow down automatically unless a caregiver's differs.
04
Run the TTP report
Reports, then Caregiver, then TTP Initial Hire. Set the date of hire range and turn on Include SSN, which the portal requires.
04
Run the TTP report
Reports, then Caregiver, then TTP Initial Hire. Set the date of hire range and turn on Include SSN, which the portal requires.
05
Download and upload
Download the file, log into the TTP portal, choose HCA Homecare Aide Spread Sheet from the upload dropdown, and upload.
05
Download and upload
Download the file, log into the TTP portal, choose HCA Homecare Aide Spread Sheet from the upload dropdown, and upload.
06
Repeat monthly
Run the report each month to import new hires. The setup work happens once.
06
Repeat monthly
Run the report each month to import new hires. The setup work happens once.
Lets Talk
Ready to start? Book a Demo and speak with us
Join 2,000+ agencies simplifying EVV, streamlining operations, and improving care with one integrated platform.
Lets Talk
Ready to start? Book a Demo and speak with us
Join 2,000+ agencies simplifying EVV, streamlining operations, and improving care with one integrated platform.
Lets Talk
Ready to start? Book a Demo and speak with us
Join 2,000+ agencies simplifying EVV, streamlining operations, and improving care with one integrated platform.