Homecare Payroll That Starts From Confirmed
Visits

Homecare Payroll That Starts From Confirmed
Visits

Payroll and billing should come from the same verified hours. Verveware confirms and locks schedules for the pay period, generates a report in your processor's native format, and marks the run paid, so the hours you bill and the hours you pay always reconcile.

Payroll and billing should come from the same verified hours. Verveware confirms and locks schedules for the pay period, generates a report in your processor's native format, and marks the run paid, so the hours you bill and the hours you pay always reconcile.

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the problem

Why Homecare Payroll Goes Wrong

Payroll errors in homecare are rarely arithmetic. They come from the hours being edited after someone started counting them, or from the same caregiver existing twice in two systems.

Schedules Change Mid-Run

A coordinator edits a visit while payroll is being calculated and the register no longer matches the report anyone approved.

Schedules Change Mid-Run

A coordinator edits a visit while payroll is being calculated and the register no longer matches the report anyone approved.

Schedules Change Mid-Run

A coordinator edits a visit while payroll is being calculated and the register no longer matches the report anyone approved.

Double Entry Between Systems

A new hire gets created in the payroll system, then again in the EVV platform, with a different spelling and a different ID.

Double Entry Between Systems

A new hire gets created in the payroll system, then again in the EVV platform, with a different spelling and a different ID.

Double Entry Between Systems

A new hire gets created in the payroll system, then again in the EVV platform, with a different spelling and a different ID.

Overtime Nobody Caught

Hours spread across multiple clients and locations add up past forty, and the premium shows up only on the register.

Overtime Nobody Caught

Hours spread across multiple clients and locations add up past forty, and the premium shows up only on the register.

features

A Payroll Run You Can Close With Confidence
Confirm and Lock Schedules

Reconcile the pay period, then apply a schedule lock date range so nobody can add, edit, or cancel a visit while the run is being processed.

Confirm and Lock Schedules

Reconcile the pay period, then apply a schedule lock date range so nobody can add, edit, or cancel a visit while the run is being processed.

Native Processor Formats

Reports generate in the exact shape your processor expects: ADP detailed and summary, ADP with overtime, Paychex, Paylocity with or without rates, QuickBooks Online, and QuickBooks Desktop IIF.

Travel Time Calculation

ADP and Paylocity Transport reports calculate travel time between multiple clients in a workday and return it in hours, so compensable travel is not estimated by hand.

Payroll Direct Integration

A RESTful API connection to ADP and Paylocity syncs caregiver records in real time. A caregiver hired in payroll appears in Verveware without anyone creating them twice.

HOW IT WORKS

The Payroll Run, Start to Finish

01

Confirm schedules

Review the pay period and mark schedules reconciled. Exceptions have to be memoed and cleared before a visit counts as payable.

01

Confirm schedules

Review the pay period and mark schedules reconciled. Exceptions have to be memoed and cleared before a visit counts as payable.

02

Lock the schedules

Apply a start and end date lock so the hours cannot move underneath the run. Lock Schedule is a special permission granted deliberately.

02

Lock the schedules

Apply a start and end date lock so the hours cannot move underneath the run. Lock Schedule is a special permission granted deliberately.

03

Create the payroll run

From the Payroll menu, click Create Payroll, choose the report format for your processor, set the date range, and preview.

03

Create the payroll run

From the Payroll menu, click Create Payroll, choose the report format for your processor, set the date range, and preview.

04

Review the preview

Confirmed hours by day or by pay type, with rates and overtime depending on the format you selected.

04

Review the preview

Confirmed hours by day or by pay type, with rates and overtime depending on the format you selected.

05

Mark as paid

Select a paid date to enable Mark as Paid, then finalize. The check date writes back to every schedule in the pay period.

05

Mark as paid

Select a paid date to enable Mark as Paid, then finalize. The check date writes back to every schedule in the pay period.

06

Import to your processor

Download the CSV or IIF and import it. If a run was finalized in error, Void reverts it from Paid back to Payable. ments reconcile in the platform. Rejections come back with a reason code and go into a rework queue that someone owns.

06

Import to your processor

Download the CSV or IIF and import it. If a run was finalized in error, Void reverts it from Paid back to Payable. ments reconcile in the platform. Rejections come back with a reason code and go into a rework queue that someone owns.

Lets Talk

Ready to start? Book a Demo and speak with us

Join 2,000+ agencies simplifying EVV, streamlining operations, and improving care with one integrated platform.

Book Demo➜

Lets Talk

Ready to start? Book a Demo and speak with us

Join 2,000+ agencies simplifying EVV, streamlining operations, and improving care with one integrated platform.

Book Demo➜

Lets Talk

Ready to start? Book a Demo and speak with us

Join 2,000+ agencies simplifying EVV, streamlining operations, and improving care with one integrated platform.

Book Demo➜